Why households need personal data management
Every family runs on paperwork: passports and visas, driving licences, insurance policies, vehicle papers, bank details, medical reports and address history. It usually lives across email, phone galleries, cloud folders and a filing cabinet, and the one person who knows where everything is becomes a single point of failure.
Personal data management means deciding where each record lives, who can see it, and what happens when it expires. Personal360 gives that a structure: a household, the people in it, and the records filed under each person.
Households, people and roles
A household is the unit of sharing. You add the people in it — adults, children, elderly parents — and can invite family members to sign in at one of four roles. An Owner has full control, including export and deletion. An Adult can read, write and reveal sensitive values. Limited, meant for teenagers, sees and edits only their own record. A Member can only read.
A person can also be shared read-only into another household, so two siblings in different homes can both see a parent's records while the home household stays the only one that edits them. If you belong to several households, you can view them together or switch to one.
A family document vault
Documents and IDs are typed — passport, licence, visa, vehicle, insurance and more — with numbers, issue and expiry dates and the file attached. Government IDs such as Aadhaar, PAN, SSN and passport numbers are encrypted and shown masked until someone with the right role chooses to reveal them, and every reveal is audited.
Files do not have to move. Connect Google Drive, OneDrive or a Synology NAS and Personal360 reads files where they are — read-only, streamed on demand, with no second copy kept. Or keep them in Personal360's own encrypted storage. Once a person's files live in a NAS folder, that folder is learned, and new files dropped there are linked to that person automatically.
Expiry alerts before things lapse
Anything with an expiry date is watched. By default you are emailed 90, 60, 30 and 7 days before a passport, visa, licence or policy expires, and the schedule can be changed per document. Alerts go to the household members who are allowed to see that record, and nobody else.
More than documents
The same household holds health profiles, medications, medical reports and lab trends; bank accounts with masked numbers; job, address and travel timelines; utilities with providers, costs and renewal dates; and appointments, including events imported from Google Calendar. One search box finds records across all of it, limited to what you are allowed to see, and an AI assistant answers questions from the same records with its sources listed.
Control, audit and a way out
Sensitive fields are encrypted with AES-256-GCM before they reach the database, and activity is kept in an audit log you can review in the app. A household's data can be exported in full at any time, and deleted in full — the records themselves, not just your view of them. Guided setup walks a new household through people, health, documents and storage, so the vault is useful from the first evening.
Questions people ask
- What is a household records app?
- An app that keeps the records a family depends on — IDs, documents, health, finances and history — organised per person inside a shared household, with access controlled by role.
- Do I have to upload all my files?
- No. If your files already live in Google Drive, OneDrive or a Synology NAS, connect it and Personal360 reads them where they are, read-only, with no second copy. Uploading into Personal360's own storage is one option, not a requirement.
- How do expiry reminders work?
- Every document with an expiry date is watched, and the household members who can see it are emailed ahead of the deadline: 90, 60, 30 and 7 days before by default, adjustable per document.
- Can I take my data with me?
- Yes. An Owner can export a household's data in full at any time, and delete it in full. Deletion removes the records themselves.
More answers in the FAQ and the Help Center.
Set up your household’s records
Create a household, add the people in it, and choose where files live. Guided setup takes you through each step.